Under the direction of the Otetiskewin Kiskinwamahtowekamik (OK) Principal, the School Receptionist will primarily be responsible for a wide range of organizational duties. The School Receptionist plays an important role in maintaining a positive image for the school by interacting with teachers, parents, students and staff on a daily basis. The School Receptionist must possess ability to adapt to new technology and ability to deal with people sensitively, tactfully, diplomatically, and professionally at all times.
- Attention to Detail
- Time Management
- Act as a first point of contact and provide general information to teacher’s staff, parents, and the public relating to their questions, concerns, or suggestions.
- Provide administrative support to school principal, vice-principal, and staff.
- Answering phones, scheduling appointments/meetings and greeting visitors when they arrive at the school.
- Ensure whiteboard attendance is correct on a daily basis.
- Ensure leave forms are submitted with attendance on a weekly basis.
- Assist with jobsite administration duties, such as timesheet completion, and any daily logs that need to be maintained.
- Confirm all leave forms have been submitted with attendance on a weekly basis.
- Assist and confirm with coordinating school events such as parent meetings, field trips, workshops, seminars, special projects and other events as required.
- Prepare, review, and/or edit various forms of correspondence such as, letters, invoices, presentations, publications, and reports.
- Administer and manage inbound and outbound mail, including priority post, packages, courier services, and other correspondence.
- Answer telephone and electronic inquiries and relay telephone calls and messages.
- Refer and/or redirect calls, emails, or visitors as required.
- Assist in the compilation of data for various reports.
- Maintain a high level of confidentiality in all interactions.
- Maintain and monitor office supply inventory levels and relay to principal or vice-principal.
- Organize, maintain, and coordinate office records and files.
- Photocopy and organize documents for distribution, mailing, binding, and filing.
- Present a positive and professional image of the organization when interacting with employees, clients/customers, visitors, and other external stakeholders.
- Review all documents, reports, and correspondence prepared for executive or management signatures for format, content, grammar, and spelling; make edits as necessary.
- Accurately and appropriately, file correspondence, invoices, and receipts.
- Ability to adapt to new technology.
- Ability to deal with people sensitively, tactfully, diplomatically, and professionally at all times.
- Ability to effectively communicate both verbally and in writing.
- Ability to prioritize and manage conflicting demands.
- Ability to respond quickly in a dynamic and changing environment.
- Ability to type 40-60 words per minute.
- Ability to work individually as well as part of a team.
- Proficient in Microsoft Office programs (including Word, Excel, and PowerPoint).
- Strong writing, editing, and proofreading skills.
- Superior telephone manners and strong interpersonal skills.
- High school diploma, GED, certificate in administration, business, or a related field.
- Two years of experience in an administrative role.
- High flexibility with strong interpersonal skills that allow one to work effectively in a diverse environment.
- Willing to take training.
- Operation of desktop computer, terminals, printers, etc.
- Interaction with employees, management, and the public at large.
- Working in a busy office environment with frequent interruptions.
- Occasional overtime.
- Daily cleanliness and well organized reception and Xerox area.
- Stock Xerox machine at the end of each day.
- Ordering supplies and maintain supply inventory.
- Other duties as assigned
Qualified applicants are invited to submit their cover letter and resume (please state position title applying for), along with (3) references (including most recent employer reference) by Thursday, September 28th, 2023 by 4:00 p.m. to;
NNCEA Human Resource Department
6 Otetiskiwin Drive West
Nelson House, MB. R0b 1A0
Email: [email protected]
We thank all those who apply, however, only those selected for an interview will be contacted. Incomplete applications will not be considered. No phone calls will be accepted. Successful applicants must provide satisfactory Criminal/Vulnerable Sector check and Child Abuse Registry Check.