Position Summary:


Under the Immediate supervision of the CFO, the File Clerk/Administrative Assistant will be responsible for all office procedures and duties defined.



General Accountability:


  • Add new material to file records and create new records, as necessary.
  • Answer questions about records and files.
  • Assign and record or stamp identification numbers or codes to index materials for filing.
  • Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements.
  • Enter document identification codes into systems to determine locations of documents to be retrieved.
  • Fine and retrieve information from files in response to request from authorized users.
  • Keep records of materials filed or removes, using logbooks or computer.
  • Modify and improve filing systems or implement new filing systems.
  • Perform periodic inspections of materials or files to ensure correct placement, legibility, and proper condition.
  • Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
  • Scan or read incoming materials to determine how and where they should be classified or filed.
  • Sort or classify information according to guidelines such as content, purpose, user criteria or chronological, alphabetical, or numerical order.
  • Design forms related to filing systems.
  • Gather materials to be filed that rotate to bring needed records to a particular location.
  • Preform general office duties such as typing, operating office machines and sorting mail.
  • Retrieve documents sorted in microfilm and place them in viewers for reading.
  • Answer incoming calls and questions.
  • Maintain a record of all incoming and outgoing correspondence including faxes.
  • Pick up mail, stamp, and record.
  • Maintain updated filing system.
  • Ensure all confidential files, equipment and storage rooms locked at the end of each day.
  • Maintain logged records of inventory.
  • Maintain minutes of meetings.
  • Maintain and update staff daily sign in sheets, request for all timesheets to be submitted on time.




Knowledge & Abilities:


  • Knowledge of modern office equipment
  • Interpersonal/human relations skills
  • Organizational skills
  • Telephone etiquette skills.
  • Ability to maintain records and files.
  • Proficient with Microsoft Office/Microsoft Excel.
  • Maintaining Confidentiality
  • Ability to exert physical effort maintaining and distributing files.







  • High School diploma or suitable equivalent
  • Proficient using computers, and Microsoft Office Tools
  • Work experience in similar position.
  • Proficient with using photocopier.
  • Outstanding communication skills, both verbal and written
  • Ability to maintain confidentiality.


If interested, please email your cover letter and resume to:

Lorna Hart- Human Resource Director

Nisichawayasihk Cree Nation

Email:  [email protected]

Phone: (204) 484-2604

We thank all who apply, however, only those selected for an interview will be contacted.