Employer: Trust Office
Position: ADMINISTRATIVE ASSISTANT (Permanent Position)
Deadline: Tuesday, September 13, 2022
Start Date: ASAP
Salary Range: Negotiable
Ref #: NCN-2022-09-13-001

SUMMARY:

Under the supervision of the Trust Office Director, the Administrative Clerk will be responsible for all general office procedures of the Trust Office.

DESCRIPTION:

This job has many different duties and will be the first point of contact to many clients.

• Job duties include:
• receiving external/internal calls and dealing with walk-in clients,
• provide general program information to clients in person, on the phone or via e-mail,
• work independently and set priorities, perform mail duties, sort and distribute faxes, photocopy,
• perform file duties, computer work (Word, Outlook and Excel).

DUTIES:

• Will answer all incoming calls in a professional and courteous manner and forward calls to the appropriate personnel and will take messages.
• Will greet visitors, ascertain nature and directs visitors to appropriate person.
• Will maintain a record of all incoming and outgoing correspondence including faxes;
• Will pick up Trust Office mail from Post Office.
• Will maintain an adequate and updated filing system for the Trust Office that ensures easy and quick access to files that may be needed or retrieved.
• Will ensure all confidential files and equipment and storage rooms are locked at the end of each day.
• Will maintain inventory of all Trust equipment
• Will file all doctor slips, application for leave and personnel correspondence in employees file
• Will record and type minutes of staff meetings and distribute to all staff prior to the next staff meeting.
• Will record and type minutes of all Trust Office Community Meetings
• Will maintain and update staff’s daily sign in sheets, request for all timesheets to be submitted.
• Will ensure office and coffee supplies are adequately stocked at all times.
• Will ensure the normal programming records are updated on a monthly basis and will obtain the required information from the welfare department
• And all other duties as assigned.
• Covid-19 Vaccination Mandatory

Skills and Abilities:

• Communicate effectively with members, staff and other individuals;
• Good Verbal and Written Communication Skills;
• Experience working with Microsoft Office (Word, Excel, Outlook, etc.)
• Ability to communicate in Cree an asset;
• Problem Solving;
• Organizational Skills;
• Experience an asset.

If you are interested, please forward your cover letter, Criminal Records Check and resume to:

Nora Thomas, Human Resources Assistant
Nisichawaysihk Cree Nation
Phone:   204-484-2604
Cell:       204-307-1178
Email:   norathomas@ncncree.com