The Nisichawayasi Nehetho Culture and Education Authority (“NNCEA”) is seeking bids for the creation, set up, and training of a new NNCEA Website(the “Project”). The Project includes the development of a new website, licensing and software purchasing, initial upload for all pages, and more. The Project must be completed by February 15, 2022 unless an extension is agreed upon in advance by NNCEA and the successful bidder. Given requirements set by the Nisichawayasihk Cree Nation (“NCN”), the successful bidder will be required to submit a mitigation/safety plan that addressees the safety, health and welfare of NCN, as it relates to the Project. The Project contains, among other things, the following requirements:

  • Develop a website for NNCEA and the different entities within NNCEA
  • Complete an initial upload of documents, pictures, and more
  • Provide 10 hours of virtual scheduled training to our IT staff in order to manage the website in house
  • Provide 6 months of virtual assistance after the completion of the website
  • Provide 1 year of licensing and any software purchases required

Contract stipulations, including responsibilities and liabilities of the parties, payment schedule and scope of work are available for review by all bidders at the Alice Moore Education Centre or via email by contacting nicc@nncea.ca

Bids will be accepted by Nic Campbell via email at nicc@nncea.ca or in person submitted to the Alice Moore Education Centre in an envelope prior to the submission date set out below.

Submission date: November 24, 2021 at 12:00 p.m. Bids cannot be withdrawn after 15 days of the submission date.

Submissions after the submission date will not be accepted. To modify a bid prior to the submission date, please contact Nic Campbell at nicc@nncea.ca or 204-484-2095.

All or lowest bids not necessarily accepted, if there are no bids that meet the needs of NNCEA, the Project may be re-tendered or terminated. Selection criteria is based on price, experience, and compliance with NNCEA requirements set out above.

Please provide a URL or portfolio of past websites you have developed.

Contractor Responsibilities and Liabilities

  • The Contractor is responsible to perform the work in a good and workmanlike manner and to correct any defective work or work not performed as provided for by NNCEA, at its request.
  • The Contractor is responsible for obtaining and paying for any required permits, licenses or certificates necessary for the performance of the work and for 1 year of licensing and use of the website
  • The Contractor is responsible for obtaining liability insurance in a form deemed suitable by NNCEA (not applicable)
  • The Contractor shall provide evidence of compliance with workers’ compensation legislation including payments due thereunder, if applicable.
  • The Contractor is liable for the actions of all of its employees or sub-contractors that are engaged to perform work in relation to the Project.
  • The Contractor is responsible for the safety of all persons it permits on the site during the duration of the Project.
  • The Contractor is responsible for obtaining and paying for all tools and equipment, including safety equipment, it requires in relation to the Project.
  • The Contractor is responsible to inform the NNCEA Assistant Director of Education of any unsafe health hazards or conditions that may arise throughout the course of the Project.
  • Any additional work that may be required by the Contractor will be negotiated between the Contractor and NNCEA. Any additional work should not commence until approved by NNCEA in writing.
  • The Contractor shall provide the required notices and comply with the laws, rules, regulations, and codes which are or become in force during the Project and which relate to the Contractor’s word, to the preservation of the public health and construction safety.

Responsibilities of NNCEA

  • Provide Contractor with access to the Project site during hours requested by the Contractor.
  • Communicate with the Contractor about any on-going needs and status updates.
  • NNCEA shall be responsible for the payment of unforeseen, reasonable expenses affiliated with the Project as long as the Contractor and NNCEA agree in writing to any additional costs.
  • NNCEA will not to be liable for any damages sustained by the Contractor in the course of work it undertakes in relation to the Project.

Schedule and Payment Schedule

  • NNCEA will negotiate with the Contractor a schedule for the completion of the Project, with an end date of February 15, 2022, unless a later date is agreed upon by the parties.
  • NNCEA will negotiate with the Contractor a fair payment schedule to reflect the work being done (this may include a 25%, 50%, 25% payment schedule).
  • All payments will be subject to legislation and statutory regulations respecting holdback percentages.

Scope of Work

  1. Develop a website for NNCEA which consists of the following:
    1. Main page for NNCEA with 10 sub tabs for various items (School Board profile, Administration profile, policies etc.)
    2. Secondary site page for OK School with 10 sub tabs (Early years, middle years, physical education, etc.)
    3. Secondary site page for NNOC with 10 sub tabs (intermediate years, senior years, programs, etc.)
    4. Secondary site page for Post-Secondary with 10 sub tabs (counsellors, sponsorship forms, etc.)
  1. Provide 10 hours of virtual scheduled training to our IT staff in order to manage the website in house
  2. Provide 6 months of virtual assistance after the completion of the website
  3. Provide 1 year of licensing and any software purchases required (include in expenses)
  4. Provide 1 page manual on how to renew licensing
  5. Provide a 1 page document with all login credentials and passwords
  6. Provide a minimum of 10 page document with pictures on how to do basic uploads and edits
  7. Complete an initial upload of documents, pictures, and more which will be provided by NNCEA via USB or email
  8. Any other items that were identified in the original tender posting

Please contact Nic Campbell if you require additional information at 204-484-2095 or 519-330-4707 or by email at nicc@nncea.ca