Employer: Noosi Muskwa Women’s Shelter   Position: Administrative Assistant
Deadline: Open until filled   Start Date: ASAP
Salary Range: To be determined   Ref #: NCN-2024-06-12-03




Reporting to the Executive Director, the ADMINISTRATIVE ASSISTANT will assume the administrative responsibilities for NCN Noosi Muskwa Women’s Shelter. The Administrative Assistant will have a background in both administrative and social services. This role is a daytime position with the ability to adjust hours on occasion.


Duties and Responsibilities:


  • Maintain excellent professional working relationships with all employees, clients of the Shelter as well as external agencies.
  • Always maintain confidentiality.
  • Refer to and follow policies and procedures.
  • Answer, screen and document telephone calls by identifying, defining, and prioritizing presented problems and making decisions according to the needs of the caller.
  • Maintain a well-organized work area.
  • Record daily incoming/outgoing faxes and mail.
  • Ability to communicate both verbally and in writing.
  • Proficient in Microsoft and
  • Prepare typed reports.
  • Monitor appropriate care and maintenance of the facility.
  • Assist with set up planning and preparation for staff meetings, special meetings, and Annual General Assembly.
  • Other duties as assigned.


Financial Bookkeeping


  • Review and enter coded invoices and prepare cheque requisitions for approval by the Executive Director and approved by CEO’s.
  • Prepare purchase order requisition for approval by the Executive Director and CEO’s
  • Ability to work under extreme pressure and handle tense and stressful situations.
  • Demonstrated time management skills.
  • High flexibility with strong interpersonal skills that allow one to work effectively in a diverse environment.
  • Elevated level of integrity and work ethic
  • Must be willing to train.
  • Valid Class 5 Drivers License.



  • Administrative Assistant Certificate or equivalent
  • Previous experience required.
  • Excellent communication and people skills.
  • Proficient level of verbal and written communication skills.
  • Proficient with Microsoft Word, Excel, and PowerPoint.