TENDER NOTICE-Maintenance Garage Lighting Project

The Nisichawayasi Nehetho Culture and Education Authority (“NNCEA”) is seeking bids for the supply and replacement of 9 LED lights (the “Project”). The Project includes the removal of the current tube lights and structures (13 fixtures each 8 feet long/4 tubes) and the installation of 9 new LED 2×4 panels. The Project must be completed by October 31, 2021, unless an extension is agreed upon in advance by NNCEA and the successful bidder. Given requirements set by the Nisichawayasihk Cree Nation (“NCN”), the successful bidder will be required to submit a mitigation/safety plan that addressees the safety, health and welfare of NCN, as it relates to the Project. The Project contains, among other things, the following requirements:

  • Supply 9 retrofit panels for LED lights (2X4), ballasts, and wiring
  • Remove old fittings and dispose of old fittings
  • Install new fittings and LED lights on current ceiling structure (plywood)
  • Conceal or remove wiring from old lights that are not being used (4 total)
  • Provide evidence of compliance with workers’ compensation legislation;
  • Obtain liability insurance in a form deemed suitable by NNCEA;
  • Only licensed electricians (Red Seal or Apprentice Status with Supervision) will be permitted to undertake the work required for the Project; and
  • Obtain, at its own cost, all necessary permits.

Contract stipulations, including responsibilities and liabilities of the parties, payment schedule and scope of work are available for review by all bidders at the Alice Moore Education Centre or via email by contacting nicc@nncea.ca

Bids will be accepted by Nic Campbell via email at nicc@nncea.ca or in person submitted to the Alice Moore Education Centre in an envelope prior to the submission date set out below.

Submission date: September 14, 2021 at 12:00 p.m. Bids cannot be withdrawn after 15 business days of  the submission date.

Submissions after the submission date will not be accepted. To modify a bid prior to the submission date, please contact Nic Campbell at nicc@nncea.ca or 204-484-2095.

All or lowest bids not necessarily accepted, if there are no bids that meet the needs of NNCEA, the Project may be re-tendered or terminated. Selection criteria is based on price, experience, and compliance with NNCEA requirements set out above.

 

Contractor Responsibilities and Liabilities

  • The Contractor is responsible to perform the work in a good and workmanlike manner and to correct any defective work or work not performed as provided for by NNCEA, at its request.
  • The Contractor is responsible for obtaining and paying for any required permits, licenses or certificates necessary for the performance of the work (National Building Codes of Canada or Provincial Construction Regulations).
  • The Contractor is responsible for obtaining liability insurance in a form deemed suitable by NNCEA.
  • The Contractor shall provide evidence of compliance with workers’ compensation legislation including payments due thereunder, if applicable.
  • The Contractor is liable for the actions of all of its employees or sub-contractors that are engaged to perform work in relation to the Project.
  • The Contractor is responsible for the safety of all persons it permits on the site during the duration of the Project.
  • The Contractor is responsible for obtaining and paying for all tools and equipment, including safety equipment, it requires in relation to the Project.
  • The Contractor is responsible to inform the NNCEA Assistant Director of Education of any unsafe health hazards or conditions that may arise throughout the course of the Project.
  • Any additional work that may be required by the Contractor will be negotiated between the Contractor and NNCEA. Any additional work should not commence until approved by NNCEA in writing.
  • The Contractor shall provide the required notices and comply with the laws, rules, regulations, and codes which are or become in force during the Project and which relate to the Contractor’s word, to the preservation of the public health and construction safety.

Responsibilities of NNCEA

  • Provide Contractor with access to the Project site during hours requested by the Contractor.
  • Communicate with the Contractor about any on-going needs and status updates.
  • NNCEA shall be responsible for the payment of unforeseen, reasonable expenses affiliated with the Project as long as the Contractor and NNCEA agree in writing to any additional costs.
  • NNCEA will not to be liable for any damages sustained by the Contractor in the course of work it undertakes in relation to the Project.

Schedule and Payment Schedule

  • NNCEA will negotiate with the Contractor a schedule for the completion of the Project, with an end date of October 31, 2021, unless a later date is agreed upon by the parties.
  • NNCEA will negotiate with the Contractor a fair payment schedule to reflect the work being done (this may include a 25%, 50%, 25% payment schedule).
  • All payments will be subject to legislation and statutory regulations respecting holdback percentages.

Scope of Work

  • Supply 9 retrofit panels for LED lights (2’X4’), ballasts, and wiring
  • Remove old fittings and dispose of old fittings (13 total)
  • Install new fittings and provide LED lights for each panel
  • Conceal or remove wiring from old lights that are not being used (4 total)
  • Ensure proper electrical connection to all light switches and light panels, and ensure all light switches and lights are properly grounded and in safe working order
  • Contractor to ensure all lights are in working order upon completion of job
  • Contractor is to ensure the safety of everyone and the work site and to ensure work is completed in a safe manner
  • Contractor must acquire any necessary work permits/hydro permits and provide copies
  • Contractor to provide, at its own cost, all necessary materials such as wiring, screws, and other miscellaneous pieces that may be required to install each unit.
  • Contractor to ensure the Project site is left as it was found, is clean and any debris is removed.

Please contact Nic Campbell if you require additional information at 204-484-2095 or 519-330-4707 or by email at nicc@nncea.ca

 

Nisichawayasi Nehetho Culture and Education Authority Inc.
2 Otetiskiwin, Nelson House, MB. ROB lAO

 

Current lighting: