Employer: NCN Women’s Shelter
Position: Executive Administrative Assistant
Start Date: ASAP
Wage Range: TBA
Ref #: NCN 2020-12-12-001

Deadline: Monday, January 4, 2021

*NOTE* TRANSITIONAL JOB DECRIPTION – The NCN Women’s Shelter is in the process of restructuring and reorganizing. Final job description will be prepared as part of this review and renewal initiative.

Position Summary: Reporting to the Executive Director, the Executive Assistant will assume the administrative and entry level financial duties for NCN Women’s Shelter. The Executive Assistant will have a background in both administration and social services. This role is a daytime position with the ability to adjust hours on occasion. This position is part of a pilot project, as such may include evolving duties.

DUTIES AND RESPONSIBILITIES:

Administrative

  • Maintain good working relationships with all employees of the Shelter and outside agencies, while maintaining the confidentiality of the Executive Director’s office
  • Refer to and follow policies and procedures outlined in the Shelter Manuals, NCN Personnel Manual, and abide by the shelter’s Confidentiality Agreement at all times
  • Maintain professional relationship with leadership, outside agencies and groups
  • Answer and screen telephone calls by identifying, defining and prioritizing presented problems and making decisions according to the needs of the caller, and documenting calls as necessary
  • Maintain a well-organized work area

Financial/Bookkeeping

  • Balance and maintain petty cash
  • Review and enter coded invoices and prepare cheque requisitions for approval by the Executive Director
  • Prepare purchase order requisitions for approval by the Executive Director
  • Prepare financial reports for Executive Director’ s review, and for board meetings

Other Responsibilities

  • Monitor appropriate care and maintenance of shelter vehicle
  • Relieve phones and cover for meal breaks as required, taking phone messages or referring/ transferring callers to appropriate staff member
  • Support the Executive Director to plan, set-up and prepare for staff meetings, special meetings and the AGM
  • Other duties as assigned by the Executive Director or designated supervisor

Requirements:

  • Completion of secondary school is required
  • Experience in a related administrative occupation is required
  • Clear criminal record and child abuse registry check

Skills & Abilities:

  • Must communicate effectively with members, staff and other individuals;
  • Must have a proficient level of verbal, written and communication skills;
  • Must have a proficient level of computer skills including Microsoft Office (Word, Excel, Outlook, and software applications, etc.)
  • Must possess excellent organizational and time-management skills

If you are interested, please forward your cover letter, Criminal Records Check and resume to:

Kim Linklater, Executive Director of Human Resources
Nisichawayasihk Cree Nation
Phone: (204) 484-2604
Cell: (204) 307-2107
Fax: (204) 484-2588
Email: kimlinklater@ncncree.com