Deadline: Friday October 29, 2021
Employer: Trust Office
Position: ADMINISTRATIVE ASSISTANT (Permanent Position)
Start Date: ASAP
Salary Range: Negotiable
Ref #: NCN-2021-10-15-002
SUMMARY:
Under the supervision of the Director of Intergovernmental Affairs and Special Projects, the Administrative Clerk will be responsible for all general office procedures of the Trust Office.
DESCRIPTION:
This job has many different duties and will be the first point of contact to many clients.
Job duties include:
- receiving external/internal calls and dealing with walk-in clients,
- provide general program information to clients in person, on the phone or via e-mail,
- work independently and set priorities, perform mail duties, sort and distribute faxes, photocopy,
- perform file duties, computer work (Word, Outlook and Excel).
DUTIES:
- Will answer all incoming calls in a professional and courteous manner and forward calls to the appropriate personnel and will take messages.
- Will greet visitors, ascertain nature and directs visitors to appropriate person.
- Will maintain a record of all incoming and outgoing correspondence including faxes;
- Will pick up Trust Office mail from Post Office and parcels from Bus Depot.
- Will maintain an adequate and updated filing system for the Trust Office that ensures easy and quick access to files that may be needed or retrieved.
- Will ensure all confidential files and equipment and storage rooms are locked at the end of each day.
- Will maintain inventory of all Trust equipment
- Will file all doctor slips, application for leave and personnel correspondence in employees file
- Will record and type minutes of staff meetings and distribute to all staff prior to the next staff meeting.
- Will record and type minutes of all Trust Office Community Meetings
- Will maintain and update staff’s daily sign in sheets, request for all timesheets to be submitted.
- Will ensure office and coffee supplies are adequately stocked at all times.
- Will ensure the normal programming records are updated on a monthly basis and will obtain the required information from the welfare department
- And all other duties as assigned.
- Covid-19 Vaccination Mandatory
SKILLS & ABILITIES:
- Communicate effectively with members, staff and other individuals;
- Good Verbal and Written Communication Skills;
- Experience working with Microsoft Office (Word, Excel, Outlook, etc.)
- Ability to communicate in Cree an asset;
- Problem Solving;
- Organizational Skills;
- Experience an asset.
If you are interested, please forward your cover letter, Criminal Records Check and resume to:
Kim Linklater, Executive Director of Human Resources
Nisichawayasihk Cree Nation
Phone: (204) 484-2604
Cell: (204) 307-2107
Fax: (204) 484-2588
Email: kimlinklater@ncncree.com
We thank all who submit an expression of interest, only successful candidates will be contacted for an interview.