Deadline: Friday September 11, 2020 @10:00am
Employer: Trust Office
Position: ADMINISTRATIVE ASSISTANT (Permanent Position)
Start Date: ASAP
Salary Range: Negotiable
Ref #: NCN 2020-08-31-001

SUMMARY:

Under the supervision of the Director of Intergovernmental Affairs and Special Projects, the Administrative Clerk will be responsible for all general office procedures of the Trust Office.

DESCRIPTION:

This job has many different duties and will be the first point of contact to many clients.

Job duties include: receiving external/internal calls and dealing with walk-in clients, provide general program information to clients in person, on the phone or via e-mail, work independently and set priorities, perform mail duties, sort and distribute faxes, photocopy, perform file duties, computer work (Word, Outlook and Excel).

DUTIES:

  • Will answer all incoming calls in a professional and courteous manner and forward calls to the appropriate personnel and will take messages.
  • Will greet visitors, ascertain nature and directs visitors to appropriate person.
  • Will maintain a record of all incoming and outgoing correspondence including faxes;
  • Will pick up Trust Office mail from Post Office and parcels from Bus Depot.
  • Will maintain an adequate and updated filing system for the Trust Office that ensures easy and quick access to files that may be needed or retrieved.
  • Will ensure all confidential files and equipment and storage rooms are locked at the end of each day.
  • Will maintain inventory of all Trust equipment
  • Will file all doctor slips, application for leave and personnel correspondence in employees file
  • Will record and type minutes of staff meetings and distribute to all staff prior to the next staff meeting.
  • Will record and type minutes of all Trust Office Community Meetings
  • Will maintain and update staff’s daily sign in sheets, request for all timesheets to be submitted.
  • Will assist the finance staff with such duties as issuing approved purchase orders, matching purchase orders to invoices, invoice entry, cheque requisition preparation, payroll and provide coverage when a staff member is on vacation or sick leave.
  • Will ensure office and coffee supplies are adequately stocked at all times.
  • Will ensure the normal programming records are updated on a monthly basis and will obtain the required information from the welfare department
  • And all other duties as assigned.

SKILLS & ABILITIES:

  • Communicate effectively with members, staff and other individuals;
  • Good Verbal and Written Communication Skills;
  • Experience working with Microsoft Office (Word, Excel, Outlook, etc.)
  • Ability to communicate in Cree an asset;
  • Problem Solving;
  • Organizational Skills;
  • Experience an asset.

If you are interested, please forward your cover letter, Criminal Records Check and resume to:

Kim Linklater, Executive Director of Human Resources

Nisichawayasihk Cree Nation

Phone: (204) 484-2604

Cell: (204) 307-2107    

Fax: 484-2588

Email: kimlinklater@ncncree.com

We thank all who submit an expression of interest, only successful candidates will be contacted for an interview.