Position Summary:

Under the Immediate supervision of the Co-CEO’s, the File Clerk/Administrative Assistant will be responsible for all office procedures and duties defined.

General Accountability:

• Add new material to file records and create new records, as necessary.
• Answer questions about records and files.
• Assign and record or stamp identification numbers or codes to index materials for filing.
• Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements.
• Enter document identification codes into systems to determine locations of documents to be retrieved.
• Fine and retrieve information from files in response to request from authorized users.
• Keep records of materials filed or removes, using logbooks or computer.
• Modify and improve filing systems or implement new filing systems.
• Perform periodic inspections of materials or files to ensure correct placement, legibility, and proper condition.
• Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
• Scan or read incoming materials to determine how and where they should be classified or filed.
• Sort or classify information according to guidelines such as content, purpose, user criteria or chronological, alphabetical, or numerical order.
• Design forms related to filing systems.
• Gather materials to be filed that rotate to bring needed records to a particular location.
• Preform general office duties such as typing, operating office machines and sorting mail.
• Retrieve documents sorted in microfilm and place them in viewers for reading.
• Answer incoming calls and questions.
• Maintain a record of all incoming and outgoing correspondence including faxes.
• Pick up mail, stamp, and record.
• Maintain updated filing system.
• Ensure all confidential files, equipment and storage rooms locked at the end of each day.
• Maintain logged records of inventory.
• Maintain minutes of meetings.
• Maintain and update staff daily sign in sheets, request for all timesheets to be submitted on time.
• Other duties as assigned.

Knowledge & Abilities:

• Knowledge of modern office equipment
• Interpersonal/human relations skills
• Organizational skills
• Telephone etiquette skills.
• Ability to maintain records and files.
• Proficient with Microsoft Office/Microsoft Excel.
• Maintaining Confidentiality
• Ability to exert physical effort maintaining and distributing files.

Qualifications:

• High School diploma or suitable equivalent
• Proficient using computers, and Microsoft Office Tools
• Work experience in similar position.
• Proficient with using photocopier.
• Outstanding communication skills, both verbal and written
• Ability to maintain confidentiality.

 A commuter bus is available for NCN workers who travel to and from Thompson, Manitoba, for work. This service helps workers commute safely and conveniently between the community and their workplace.

If interested, please email your resume and cover letter and Criminal Record Check to:

[email protected]

I/Executive Director of Human Resources

Nisichawayasihk Cree Nation

Phone: (204) 484-2332

We thank all who apply, however, only those selected for an interview will be contacted.

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