Human Resources Assistant – (Term Position)

Position Summary

Reporting to the Human Resource Administrator, the HR Assistant is responsible to assist all general HR needs of the AMC. This includes recruitment, onboarding, payroll, employee relations, benefits, and HR administration support.

Key Responsibilities

  • Recruitment – Create and update job descriptions for open roles, external advertising through various vendors, potential pre-screening of candidates, creates resume and interview packages, schedules interviews with AMC departments, coordinates reference checks for selected candidates;
  • Onboarding Administration – Prepares New Hire Orientation packages, processes new employees, ensures pension/benefit forms are completed, workstations are ready etc.;
  • Staff Change Forms – Update employee information related to general payroll and time, benefits, promotions, salary adjustments, resignation/termination;
  • Coordinate sign-in sheets, tracking staff hours, calculating and confirming hours and maintaining a schedule of annual leave, sick leave, etc.;
  • Employee Personnel Files – Assist in the maintenance of the personnel filing system digital/hard copies;
  • Maintains effective day-to-day contact with employees and management;
  • Answers employee questions and serves as an information resource to employees;
  • Conducts research, completes projects, and create reports and spreadsheets;
  • Assist in the planning and general organizing of meetings including preparing appropriate materials and agenda items when required;
  • Responds to external and internal inquiries;
  • Maintains HR calendar, creates HR paperwork and processes data entry;
  • Orders and maintains office supplies;
  • Additional tasks as required.

Qualifications Education & Experience

  • Completion of post-secondary education in Human Resources or Business Administration and/or current experience in Human Resources, with a focus on HR Administration and recruitment;
  • Benefits coordination experience preferred;
  • Ability to identify and resolve problems in a timely manner, and must be highly organized;
  • Attention to detail including proven ability to provide highly accurate data entry;
  • Adaptable and flexible with a demonstrated ability to take initiative;
  • Ability to plan, balance and manage multiple priorities and meet deadlines in fast paced and competing priorities environment;
  • Demonstrated sound judgement and maintaining confidentiality at all times;
  • Ability to work independently with frequent interruptions;
  • Excellent interpersonal skills and ability to work co-operatively as a part of an interdisciplinary team of professionals;
  • Ability to communicate effectively, both orally and in writing;
  • Proficient in using Microsoft office -Word, Excel, Power Point and Outlook;
  • Adhere to AMC policies and procedures with specific attention to attendance, and professional ethics;
  • Possess a valid Class 5F Driver’s License and vehicle, work flexible hours, and travel upon request.

Interested applicants are invited to submit their cover letter identifying the position title applying for, qualifications, and resume, along with 3 professional reference listings (include a most recent employer reference) by 4:00 p.m. Wednesday, June 10, 2020 to:

Miranda McIvor, Human Resource Administrator
Assembly of Manitoba Chiefs
3rd Floor, 275 Portage Avenue, Winnipeg, Manitoba R3B 2B3

We thank all who apply and advise that only those selected for further consideration will be contacted. No phone calls will be accepted. Preference will be given to Indigenous people and applicants are asked to self-declare in their cover letter or resume. Incomplete and late applications will not be considered. Successful candidates must provide satisfactory criminal and child abuse registry checks.

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