Employer:  TRUST OFFICE    Position:  ADMINISTRATIVE ASSISTANT (Permanent Position) 
Deadline:  OPEN UNTIL FILLED    Start Date:  ASAP 
Salary Range:  NEGOTIABLE    Ref #:  NCN-2024-08-21-002 

 

SUMMARY: 

Under the supervision of the Trust Office Coordinator, the Administrative Clerk will be responsible for all general office procedures of the Trust Office and will be the first point of contact for clients. 

 DUTIES AND RESONSIBILITIES: 

  • Greet visitors, ascertain nature, direct visitors to the appropriate person. 
  • Answer all incoming calls in a professional and courteous manner and forward calls to the appropriate personnel and be able to take messages. 
  • Provide general program information to clients in person, on the phone or via e-mail, 
  • Work independently and set priorities, perform mail duties, sort, distribute faxes and photocopying. 
  • Perform file and computer duties (Word, Outlook, and Excel, PowerPoint). 
  • Maintain a record of all incoming and outgoing correspondence including faxes. 
  • Pick up Trust Office mail from the Post Office. 
  • Maintain an adequate and updated filing system for the Trust Office that ensures easy and quick access to files that may be needed or retrieved.  
  • Ensure all confidential files and equipment and storage rooms are locked at the end of each day.  
  • Maintain inventory of all Trust equipment. 
  • File all doctor slips, applications for leave, and personnel correspondence in the employee’s file. 
  • Record and type minutes of staff meetings and distribute to all staff prior to the next staff meeting.  
  • Record and type minutes of all Trust Office Community Meetings 
  • Maintain and update staff’s daily sign-in sheets, and request for all timesheets to be submitted.  
  • Ensure office and coffee supplies are adequately stocked. 
  • Other duties as assigned. 

 SKILLS, KNOWLEDGE, AND ABILITIES: 

  • Communicate effectively with members, staff, and other individuals. 
  • Good Verbal and Written Communication Skills. 
  • Experience working with Microsoft Office (Word, Excel, Outlook, etc.) 
  • Ability to communicate in Cree an asset. 
  • Problem Solving. 
  • Organizational Skills. 
  • Experience an asset. 

EDUCATION AND/OR EXPERIENCE: 

  • Grade 12 or equivalent 
  • Assistant Administrative Certificate or equivalent 
  • Previous Experience required 
  • Excellent people and communication skills 
  • Proficient with Microsoft Word, Outlook, Excel and PowerPoint 

 

If interested, please forward your cover letter, resume, Vulnerable Sector Check to: 

[email protected] 

Lorna Hart – Interim Human Resource Director 

Nisichawayasihk Cree Nation 

Phone: (204) 484-2604 

We thank all who apply, however, only those who meet the minimum requirements will be invited for an interview.