Employer: Trust Office
Position: ADMINISTRATIVE ASSISTANT (Permanent Position)
Deadline: Wednesday , April 12, 2023
Start Date: ASAP
Salary Range: Negotiable
Ref #: NCN-2023-03-29-001

SUMMARY:

Under the supervision of the Trust Office Coordinator, the Administrative Assistant will be responsible for all general office procedures of the Trust Office.

DESCRIPTION: This job has many different duties and will be the first point of contact to many clients.

  • Job duties include:
  • Receiving external/internal calls and dealing with walk-in clients,
  • Provide general program information to clients in person, on the phone or via e-mail,
  • Work independently and set priorities, perform mail duties, sort and distribute faxes, photocopy,
  • Perform file duties, computer work (Word, Outlook and Excel).

DUTIES:

  • Will answer all incoming calls in a professional and courteous manner and forward calls to the appropriate personnel and will take messages.
  • Will greet visitors, ascertain nature and directs visitors to appropriate person.
  • Will maintain a record of all incoming and outgoing correspondence including faxes;
  • Will pick up Trust Office mail from Post Office.
  • Will maintain an adequate and updated filing system for the Trust Office that ensures easy and quick access to files that may be needed or retrieved.
  • Will ensure all confidential files and equipment and storage rooms are locked at the end of each day.
  • Will maintain inventory of all Trust equipment
  • Will file all doctor slips, application for leave and personnel correspondence in employees file
  • Will record and type minutes of staff meetings and distribute to all staff prior to the next staff meeting.
  • Will record and type minutes of all Trust Office Community Meetings
  • Will maintain and update staff’s daily sign in sheets, request for all timesheets to be submitted.
  • Will ensure office and coffee supplies are adequately stocked at all times.
  • Will ensure the normal programming records are updated on a monthly basis and will obtain the required information from the welfare department
  • And all other duties as assigned.
  • Covid-19 Vaccination Mandatory

Skills and Abilities

  • Communicate effectively with members, staff and other individuals;
  • Good Verbal and Written Communication Skills;
  • Experience working with Microsoft Office (Word, Excel, Outlook, etc.)
  • Ability to communicate in Cree an asset;
  • Problem Solving;
  • Organizational Skills;
  • Experience an asset.

Please forward your letter of interest, Vulnerable & Criminal Records Check and two reference letters to:
Nora Thomas, Human Resource Administrator
Nisichawayasihk Cree Nation
Phone: (204) 484-2604
Cell: (204) 307-1178
Fax: (204) 484-2588
Email: norathomas@ncncree.com

We thank all who submit an expression of interest, only successful candidates will be contacted for an interview.